How can I submit a new item to edcat?

 

Preface

Before adding a new item to the edcat database:

- create an account

- make sure, it wasn’t already added, make a search to check.

- make sure the item you want to add fits the criteria of the edcat scope.

- make sure, you have a reliable source for your information, it should be one of these:

a) You have the book at hand or collected the information from having the book at hand

b) You are the publisher or the artist and know the information

c) You have reliable information from the publishers website or the website of an archive or shop

d) Your have the information from a book that references the item

General standards

- Only items that match the criteria described in the <cataloging scope are accepted

- For every edition/reprint, a separate item is created.

- Enter the data in adherence to the edcat cataloguing system

- If you are unsure,  please get in touch.

Creating the new item

1. After you searched for the item and didn’t get any matches, click on  your user menu and select “Submit an edition".

2. The “new item” page will appear and will ask for the basic information for the item:

- Title: enter the complete title of the publication without the subtitle

- Artists, Editors and Publishers: Type the first 3–6 letters. If the name appears, click on it to add it to the form. If it doesn’t appear, it is not yet in the database. In this case, click on “Create new artist/publisher/editor ” and enter the first and last name, or the institution name in the popup. You can add additional entities in the same way.

- Category: select the appropriate category (for information about categories see edcat categories)

- Click on "Create this edition"

With adding the basic information, the item is created and you will be directed to the "edit images" section of the item where you can add images. Every edition should have a representative image, e.g. for books that’s the cover image.

After uploading an image, you can click on "Quickedit" to enter the main information quickly. If you want to add further details, you can use the Expert Mode.

The new item you have created will be saved as a draft. An edcat curator will have a look and in case of a valid submission will add the item to the public database.